Dr. P. V. Kumaraguru

Controller of Examination

M.Sc., M.Phil., Ph.D.

: coe@gurunanakcollege.edu.in

Deputy Controller of Examinations

Dr. P. Lakshmi Devi

Deputy Controller of Examinations

M.Sc., M.Phil., Ph.D.

: ocoe@gurunanakcollege.edu.in

The Office of the Controller of Examinations (OCOE) was formally established in the Academic year 2015-2016 on conferment of academic autonomy to the College by the UGC.

Vision

To Provide well-structured and standard academic evaluation system, that should ensure confidentiality, accuracy and authenticity in the entire examination process.

Mission

To adopt information technology, to strengthen the security features in handling confidential data, storage and to manage digital data.

ROLES AND RESPONSIBILITIES OF CONTROLLER OF EXAMINATION

COE is responsible for the entire examination process which includes the conduct of the end semester examination, evaluation and declaration of results.

The responsibilities of the COE include: -

• Register No. allocation to all the students admitted in the college.
• Scheduling internal examinations and ensure the online submission of IA marks.
• Maintaining the panel of external examiners for question paper setting and evaluation.
• Allocation of question papers for the external examiners for end semester examination and to ensure the online submission of question papers.
• Scheduling Theory and practical end semester examinations.
• Allocation of external examiners for practical semester examinations.
• Ensuring the smooth conduct of examination.
• Organising the evaluation camp, scrutinising and passing board.
• Declaration of results in college website.
• Addressing student’s grievances (revaluation, instant examination etc.,)
• The COE shall issue marks statement, duplicate marks statement, consolidated marks statement, Transcripts, rank certificates.
• Submission of PPR to University of Madras.
• Conduct of Convocation for eligible candidates.

ROLES AND RESPONSIBILITIES OF JOINT CONTROLLER OF EXAMINATION

The JCOE in consultation with the COE is responsible in delivering all the above said duties which includes

• The preparation of examination schedules and examination calendar consultation with the Controller of Examinations.
• Communications at various levels of examination planning, preparation, execution, valuation, tabulation and mark list printing and distribution
• Preparing the list of panel of examiners, intimating them and ensure that the list of question papers are ready before the examinations are scheduled.
• Preparation and printing of answer booklets for various examinations.
• Helping COE in all his activities (finding question paper setters, examiners, actual organization and implementation of examination system)
• To ensure that the forms relating to examinations are ready in time (applications, hall tickets, etc.)
• Make sure that the list of remuneration and examination related activities are prepared in advance.
• All other tasks required for the conduct of evaluation process.

iBOSS

iBoss is a cloud based integrated ERP software to handle and manage the entire examination process.

CHOICE BASED CREDIT SYSTEM (CBCS) WITH GRADING

Credits for UG & PG

U.G. – 140 Credits

U.G. Honours – 167 Credits

P.G. – 91 Credits

GRIEVANCES IN EXAMINATIONS

A. Photocopy of the Answer Script

B. Applying Revaluation of the Answer Script

CLASSIFICATION OF PERFORMANCE – GRADING SYSTEM FOR THE SEMESTER

A candidate shall be declared to have qualified for the award of the Degree provided the candidate has successfully completed the Programme requirements and has passed all prescribed subjects of study in all the semesters.

Passing Minimum:

UG CIA 40% AGGREGATE 40%

B.Com. (Hons.) and PG CIA 50% ESE 50% AGGREGATE 50% OF THE MAXIMUM OF THE COMPONENT IN THAT PAPER / COURSE

P: Pass, U: Re-Appear, WH: Withheld, AAA: Absent, CIA: Continuous Internal Assessment, ESE: End Semester Examination, GPA: Grade Point Average. CGPA: Cumulative Grade Point Average

GRADING SYSTEM

For a Semester

GRADE POINT AVERAGE [GPA] = ∑_i C_i G_i / ∑_i C_i

For the entire programme:

CUMULATIVE GRADE POINT AVERAGE [CGPA] = ∑_n ∑_i C_ni G_ni / ∑_n ∑_i C_ni

(CGPA is calculated only if the candidate has passed in all the courses in the entire programme)

OPTION TO EARN ADDITIONAL CREDITS

MOOCs (Massive Open Online Courses)

UG – 6 Credits (max.)

PG – 4 Credits (max.)

CERTIFICATE COURSES

The Certificate courses are offered by the departments for a duration of 30 hours which will enable the students to earn 2 additional credits.

ADDITIONAL CREDIT FOR EXTENSION SERVICES